Stamp Card Template: Printable Ideas and a Digital Upgrade

A stamp card template gives you a ready-made layout for a loyalty punch card, so you can reward repeat customers without designing one from scratch. Whether you run a cafe, salon, or small retail shop, the right template saves time and keeps your branding consistent.

See also: Stamp Card vs Points Card: Which Loyalty Card Fits Your Shop? · Digital Loyalty Card: What It Is and How It Works

This guide covers printable stamp card ideas, blank templates you can customise, and how a digital version removes the hassle of lost cards and manual punching. You will find practical options for different business types, plus tips on what details to include and when a digital upgrade makes more sense than paper.

Printable Stamp Card Basics

A printable stamp card gives you a low-cost way to reward repeat customers without signing up for software or paying monthly fees. The idea is simple: print a sheet of cards, cut them out, and stamp or punch one spot each time a customer makes a qualifying purchase. After a set number of visits, they get something free or discounted.

The first decision is the size. Standard business-card dimensions of 3.5 by 2 inches work well for wallets and purses. They fit into most card slots and are cheap to print on standard letter or A4 cardstock. If you want more room for your logo, terms, or a larger grid, a 4 by 6 inch postcard size is easier to handle at the counter but less likely to stay in a customer's pocket.

Choose a grid that matches how often people visit. A coffee shop where someone might stop in three times a week can handle a 10-spot card. A salon where clients visit every six to eight weeks should use a 6-spot card so the reward feels reachable. A car wash with monthly customers might use 8 spots. The goal is a reward that arrives within two to four months for a typical regular. If the finish line is too far away, customers lose the card or lose interest.

Leave space for the customer's name and a start date. This reduces the chance of one person filling multiple cards from a stack left on the counter. It also gives you a reason to ask for a name, which is a small step toward building a relationship. A short line for "Name" and "Date issued" is enough.

The stamp grid itself should have clearly separated circles or squares. If the boxes touch, a heavy stamp can bleed into the neighbouring spot and create arguments about how many stamps are valid. Use a light grey or dotted outline for the empty spots so the stamp ink stands out. Dark, solid boxes make it hard to see which spots are filled.

Print on cardstock of at least 200 gsm. Thinner paper curls, tears in wallets, and looks unprofessional after a week. If you laminate the cards, you cannot stamp them, so skip lamination unless you plan to use a hole punch instead of an ink stamp. A single-hole punch works on unlaminated cardstock and is cheaper than buying custom stamps.

Keep the back of the card simple. A short line like "Buy 9, get the 10th free" plus any exclusions is enough. If you run a restaurant, note that the card applies to dine-in meals only. A gym might exclude personal training sessions. Writing the rule on the card prevents awkward conversations later.

Print a small batch first. Fifty cards is enough to test the design, the stamp size, and how customers respond. If people keep the cards and return with them, print more. If cards disappear without being redeemed, the reward is probably too far away or the card is too easy to lose. Adjust the grid size or card dimensions before printing hundreds.

A printable stamp card works best when you keep the design clean, the reward realistic, and the card durable enough to survive a few months in a pocket or handbag.

Designing a Loyalty Punch Card

A good loyalty punch card does one job: it makes the next visit feel closer. The design should support that, not distract from it. Start with the reward and work backwards. If a cafe gives a free coffee after eight purchases, the card needs eight clear punch spots, not ten, not twelve. Customers notice when a card stretches the goal. A salon offering a free blow-dry after five visits should print five circles, each large enough for a hole punch or pen mark.

Layout matters more than decoration. Put the business name at the top in a readable size. Below that, place the reward statement in plain words: “Buy 8 coffees, get 1 free” or “5 washes, 1 free wash.” Avoid clever phrasing that forces a customer to think. The punch grid should sit in the centre or lower half, with enough white space between spots so staff can punch cleanly without tearing the card. A standard business card size, about 85 by 55 millimetres, fits easily in a wallet or phone case. Larger cards get lost or bent.

Use a simple visual system for the punches. Numbered circles work best. If a customer has three punches, they can see at a glance that five remain. Some shops use small icons instead of numbers, such as coffee cups or scissors, but these can blur when printed small. Stick to bold outlines for each punch spot. A thin border around the card also helps it survive daily handling.

Colour should serve function. Print the punch spots in a dark colour on a light background so staff can see where to punch. A dark card with light text looks stylish but shows wear quickly and makes punch marks hard to read. If you print in-house, test one card before ordering a batch. Run it through a wallet, a pocket and a till drawer for a week. If the ink smudges or the corners curl, adjust the paper weight or coating.

Leave a small area for the customer’s name. This is optional, but it helps in neighbourhood shops where staff know regulars. A blank line under the business name is enough. Do not ask for phone numbers or email addresses on the card itself. That slows down the transaction and makes the card feel like a data collection tool rather than a reward.

For multi-service businesses, design one card per service rather than a combined card. A car wash offering both exterior washes and interior detailing should not mix punch counts on one card. Customers lose trust when the rules vary by row. Print separate cards or use a single card with clearly divided sections, each with its own heading and punch grid.

Finally, print a small “Expires” line only if you actually enforce an expiry date. Many shops print one but never check it, which teaches customers to ignore the card’s rules. If you do not plan to enforce expiry, leave it off.

Blank Stamp Card Uses

A blank stamp card template gives you a flexible loyalty tool that adapts to different offers, seasons, or customer segments. You print the same base design, then stamp, write, or sticker the details for each promotion. This approach saves design costs and keeps your counter tidy.

Cafes and coffee carts

Use a blank template for a simple drink loyalty scheme. Print cards with ten circles on one side. Each time a customer buys a hot drink, stamp one circle. When all ten are full, they get a free coffee or a discount on a bag of beans. Because the card is blank, you can run two offers at once without reprinting. For example, use a red stamp for coffee and a blue stamp for fresh juice. Staff just keep two stamp pads behind the counter.

You can also use the same card for a short-term push. If you want to move more pastries before closing, stamp a card twice when someone buys a pastry after 3 pm. Write “double stamp after 3 pm” on a small sign next to the till. No new card design needed.

Salons and barbershops

A blank loyalty punch card template works well for repeat visits. Print a card with eight or ten boxes. Stamp one box after each haircut, colour, or beard trim. When the card is full, offer a set amount off the next service or a free add-on such as a conditioning treatment.

Because the card is blank, you can use it for different service tiers. A stylist can write “colour client” or “cut only” in the corner. That helps you track which clients are more valuable without a separate card for each service. You could also stamp two boxes for a full colour and one for a fringe trim. This keeps the reward fair and easy to explain at the desk.

Car washes and detailing

A printable stamp card works for wash packages. Print a card with space for five or ten washes. Stamp one box per standard wash. Offer a free basic wash after five stamps, or a free interior clean after ten. Since the template is blank, you can write the customer’s number plate on the back. That stops people sharing cards between cars.

You can also use the blank space to run a weather-based offer. If it rains the day after a wash, invite the customer back for a free rinse. Write “rain check” on the card and stamp it. This turns a common complaint into a reason to return.

Restaurants and takeaways

Use a blank stamp card for lunchtime frequency. Print a card with six or eight boxes. Stamp one box per main meal over a set amount, such as £8 or more. After six stamps, the customer gets a free lunch up to a fixed value. Write the value on the card so there is no confusion.

A blank template also lets you reward different behaviours. Stamp once for a dine-in meal, twice for a takeaway order over a certain amount, or once for a midweek visit. Staff can write the rule in the corner of the card if you change it seasonally. For example, run a January offer where weekday visits get double stamps. You do not need a new print run; just a note on the counter and a different coloured stamp.

Gyms and fitness studios

A blank stamp card can track class attendance or referrals. Print a card with ten boxes. Stamp one box for each class attended, or one box for each friend a member brings to a trial session. After ten stamps, offer a free class, a guest pass, or a discount on the next membership renewal. Because the card is blank, you can use the same design for both attendance and referrals. Just write “class” or “referral” at the top.

Practical tips for any blank card

Keep a small stamp pad and a pen at the till. Write the reward clearly on the card before handing it over, such as “10th coffee free” or “5th wash free.” If you change the offer, you can cross out the old note and write the new one. Number the boxes so customers can see progress. A blank stamp card template gives you that control without ordering a new batch for every promotion.

Choosing the Right Card Size

A stamp card that fits in a wallet gets used. One that sits crumpled in a glovebox or buried under a counter display gets forgotten. Size is not just about printing costs. It shapes how customers carry the card, how staff handle it at the till, and whether the whole loyalty system feels easy or like a chore.

The wallet-friendly standard

For most shops, cafes and salons, a card around 85 mm x 55 mm works well. That is the same footprint as a standard credit card or bank card. It slides into a card slot in a purse or wallet without folding. Customers can keep it next to their debit card, which means they see it every time they pay.

A cafe stamping one coffee per visit can fit eight to ten stamp spaces on this size without crowding. A salon offering a free treatment after six visits has plenty of room for a clear grid and a short line of terms, such as "One stamp per visit. Valid for 12 months."

If you print two cards per A4 sheet, you get a clean cutting margin and no wasted paper. Some print shops offer pre-scored card stock at this size, so you avoid wobbly scissor cuts.

When a smaller card makes sense

A compact card around 70 mm x 40 mm suits businesses where customers carry several loyalty cards already. Think of a city-centre bubble tea shop, a lunchtime sandwich bar, or a car wash near a supermarket. A smaller card fits in the narrow pocket of a phone case or a slim cardholder.

The trade-off is stamp space. You might fit only six small circles or squares. That can actually work in your favour if your reward threshold is low. A car wash offering a free basic wash after five visits does not need a large grid. A small card with five clear boxes and a bold reward line is faster to stamp during a busy Saturday queue.

Bigger cards for visible counters

A larger format, around A6 or 105 mm x 148 mm, works when the card stays in the shop rather than in the customer's pocket. Restaurants and gyms often use this approach. The card sits in a small file box or a plastic sleeve behind the counter. Staff pull it out when the regular arrives.

This size gives you room for more than stamps. A restaurant can print the customer's name, a table preference note, or a list of eligible dishes on the back. A gym can include a simple grid for class attendance and a line for the instructor's initials. The larger area also lets you use bigger stamp boxes, which speeds up service during a rush.

One caution: a big card is easy to lose if you expect customers to keep it. If your model is counter-stored, size up. If it is customer-carried, stay close to wallet size.

Matching size to your stamp

Before you commit to a template, test your actual stamp. A standard self-inking stamp often leaves an impression around 15 mm to 20 mm wide. Print one sheet of your chosen template, stamp it, and check the fit. If the stamp overlaps the lines or bleeds into the next box, the card looks messy after three visits. Adjust the grid spacing or choose a slightly larger card.

The right size is the one your customer can carry without thinking, and your staff can stamp without slowing down.

Visual Branding for Stamp Cards

A stamp card is a small piece of your shop that lives in a customer’s wallet or phone case. It should look like it belongs to your business, not like a generic form you printed in a hurry. Visual branding on a stamp card template does two jobs: it reminds the customer where the card came from, and it makes the reward feel worth collecting.

Match the card to your counter, walls and packaging

Start with the colours you already use. If your cafe has a deep green logo and cream cups, your loyalty punch card template should use that same deep green and cream. A customer who sees the card on their fridge should connect it to your shop without reading the name. Use your logo at the top or in one corner, but do not let it crowd the stamp grid. The grid needs breathing room so staff can stamp cleanly.

For a salon or barbershop, keep the card simple and elegant. A thin border, a serif font and a single accent colour often look better than a busy background. For a car wash or gym, a bolder layout with high contrast works well because the card is often handled with wet or chalky hands. Lamination or a heavier card stock helps in those settings.

Choose fonts that stay readable at small sizes

A stamp card is usually credit-card sized or slightly smaller. Fancy script fonts can look stylish on a poster but turn into a blur at 9 or 10 points on a card. Pick one clear font for the reward instructions, such as “Buy 9 coffees, get the 10th free.” You can use a decorative font for the shop name if it is large enough, but keep the rules and stamp grid in a plain, high-contrast typeface.

Also check the contrast between text and background. Light grey text on a white card looks weak and is hard to read under cafe lighting. Dark charcoal on cream, or white on a deep brand colour, holds up better. If you print at home, test one card under the actual lighting in your shop before printing a full batch.

Design the stamp grid for real-world stamping

The grid is the functional heart of any printable stamp card. Leave at least 12 to 15 millimetres of space for each stamp circle or square. If the circles are too small, staff will overlap stamps, and customers will argue about how many visits they have. If the circles are too close to the edge, a rubber stamp will smudge onto the customer’s fingers or the back of the card.

Number each stamp space lightly, or use small dots to mark progress. Some shops use a simple row of 8 or 10 circles. Others use a themed grid, like coffee cups for a cafe or dumbbells for a gym. Themed icons are fine as long as they are still obvious stamp targets. A stamp that lands on a detailed illustration can look messy. Keep the icon outlines simple and hollow, so the stamp fills the shape cleanly.

Add a small reward reminder without clutter

A short line at the bottom such as “One stamp per visit. Card valid at [shop name] only.” prevents confusion. You do not need a full terms-and-conditions block. One or two lines in small but legible type are enough. If you offer a free item rather than a discount, say exactly what the reward is: “10th coffee free, any size.” Vague wording like “Free treat” leads to awkward conversations at the counter.

Print and finish choices that protect the design

If you print in-house, use at least 250 gsm card stock. Thinner paper curls in wallets and tears around punch holes. A matte finish is easier to stamp than glossy stock, which can smear. If you order from a print shop, ask for rounded corners. They survive pockets and purses far better than sharp corners, and they make the card feel more like a proper loyalty product.

The visual design of your stamp card template should make the card easy to use and easy to recognise. A clean layout, strong brand colours and a generous stamp grid will do more for repeat visits than a clever slogan or a complicated illustration.

Reward Structure Ideas

A stamp card only works if the reward feels worth the effort. The simplest structure is a fixed reward: buy ten coffees, get the eleventh free. That works, but it leaves money on the table for many businesses. Different shops need different triggers to keep customers returning without giving away too much margin.

The classic free item

This is the default for cafes and bakeries. Ten stamps earns a free regular coffee, a free pastry, or a free scoop of ice cream. The key is to cap the reward at a specific size or value. Print "free regular coffee" on the card, not just "free drink". Otherwise a customer who always buys a small drip coffee will cash in their free reward on the largest seasonal latte. That single redemption can wipe out the profit from several earlier visits.

For a sandwich shop or lunch counter, the same logic applies. A card that says "buy 9 sandwiches, get the 10th free" should specify a sandwich up to a certain price or from a set menu list. Keep the reward item close to your average sale price, not your most expensive product.

Dollar-based thresholds

Some businesses are better served by a spend-based card rather than a visit-based card. A car wash, for example, might offer a free basic wash after five full-price washes. But if a customer buys the premium wax package every time, the reward should reflect that. After ten stamps, the customer earns a free basic wash or a discount on any service.

This structure also suits salons and barbershops. A haircut every six weeks is not frequent enough for a ten-visit card to feel rewarding. The maths is simple enough for staff to explain in one sentence and flexible enough to cover colour treatments, beard trims, and product purchases.

Tiered rewards

A single reward can feel distant for customers who visit only occasionally. A tiered structure gives smaller wins along the way. A restaurant might print a card with three reward lines:

• 4 stamps: free side dish or dessert
• 8 stamps: free appetiser
• 12 stamps: free main course up to a set value

This keeps the card in a wallet longer because the first reward arrives quickly. A gym or fitness studio can use the same idea: three visits earns a free guest pass, six visits earns a free smoothie, ten visits earns a free personal training session or a month of discounted membership.

Paid punch cards

Some businesses sell the card itself. A car wash can sell a card with five prepaid washes and a sixth free. The customer pays upfront, which improves cash flow, and the free wash locks in the next visit. This structure works best when the service is predictable and repeatable. A dog groomer could sell a card with four prepaid grooms and a fifth at half price. The customer commits to the groomer, and the groomer gets paid before the work happens.

Partner rewards

A coffee cart inside a bookshop or gym can partner with the host business. The stamp card offers a free coffee after eight stamps, plus a 10% discount at the bookshop when the card is full. The partner gets new foot traffic, and the coffee cart gets a reward that costs nothing extra. Keep the partner reward simple and easy to honour. Both businesses should have a copy of the terms printed on the card.

Whatever structure you choose, print the reward terms directly on the card. Vague promises create awkward conversations at the counter. A blank stamp card template gives you the space to write clear rules: what counts as a stamp, what the reward is, and whether the card expires.

Paper and Material Options

The material you choose for a stamp card template changes how the card feels in a customer’s hand, how long it survives in a wallet or purse, and how much you spend per card. Most shops start with standard cardstock because it is cheap and easy to print in-house, but that is not always the right choice for a loyalty programme that runs for months.

Standard cardstock works for short promotions. If you run a punch card for ten coffees and most customers finish it within a few weeks, a 250–300 gsm card is enough. It feeds through most office printers, cuts cleanly with a guillotine, and holds ink without smudging once dry. A cafe can print a fresh batch every month without worrying about storage. The main weakness is wear. Cardstock bends in pockets, absorbs moisture from wet hands, and starts to look shabby after repeated use. For a salon or barbershop where clients carry a card for six months or more, plain cardstock often falls apart before the tenth stamp.

Laminated cardstock solves the durability problem without moving to plastic. Print the stamp card template on 200–250 gsm paper, then run it through a laminating pouch. The result is stiff, water-resistant, and difficult to tear. A car wash can hand these to customers who keep cards in gloveboxes next to damp cloths and air fresheners. Lamination also stops stamp ink from rubbing off onto other items in a wallet. The trade-off is that you need a laminator and pouches, and each card takes an extra minute to finish. For a restaurant running a lunchtime loyalty scheme with hundreds of regulars, that time adds up.

PVC or plastic cards are the standard for long-term programmes. They look professional, survive washing machines, and fit neatly alongside bank cards. A gym or fitness studio benefits here because members carry membership cards already, so a plastic loyalty card feels natural. The catch is that you cannot print PVC cards on a normal office printer. You order them from a print shop, which means a minimum order quantity and a longer lead time. You also need to decide whether the stamp boxes are pre-printed on the plastic or whether you use stickers or a separate stamping area. Pre-printed plastic cards lock you into a fixed number of visits, so changing from ten stamps to eight means ordering a new batch.

Recycled and textured card suits businesses that want the card to reflect their brand. A zero-waste shop or an organic cafe might choose uncoated recycled stock with a visible fibre texture. It feels less corporate than glossy PVC and aligns with the shop’s values. The risk is print quality. Uncoated paper absorbs ink differently, so thin lines and small text can blur. Test your stamp card template on the actual stock before printing a large run. A slightly heavier weight, around 300–350 gsm, helps the card hold its shape without lamination.

Sticker-based cards work well when you want flexibility. Print blank stamp card templates on any cardstock, then use small circular stickers for each visit. A food truck or market stall can change the reward structure without reprinting cards. The stickers also give customers a small tactile moment each time they buy. The downside is that stickers peel off, especially in warm or humid conditions, and customers sometimes lose them. Keep a roll of replacement stickers at the counter.

Match the material to the expected lifespan of the card and the environment where customers keep it. A short coffee promotion can use simple cardstock. A year-long salon loyalty scheme needs lamination or PVC. A brand that trades on sustainability should choose recycled stock and accept that cards may need replacing more often.

Digital Stamp Card Benefits

A paper stamp card template works well until a customer loses it, forgets it at home, or washes it in a jeans pocket. A digital stamp card removes those failure points. The customer always has the card on their phone, and the shop always has a record of the visit. For a busy cafe, this means a regular who orders a flat white every morning no longer needs to dig through a wallet at the till. The staff member taps the customer’s phone or scans a QR code, and the stamp is applied in under two seconds.

The biggest practical benefit is data. A blank stamp card tells you nothing about who used it. A digital card links each stamp to a customer profile. You can see which regulars are close to a reward, who stopped visiting after three stamps, and which service or product drives repeat visits. A salon owner can check whether clients who book a cut and colour return more often than those who book a cut only. That information shapes your next offer without guesswork.

Digital cards also let you change the reward structure without reprinting anything. A car wash that runs a “five washes, sixth free” offer can test a “three washes, free premium wax” offer for one month. If the second offer brings people back faster, you keep it. With paper cards, that test would mean designing, printing, and distributing new cards every time.

For gyms and fitness studios, a digital stamp card removes the awkward “I forgot my card” conversation at reception. Members check in with their phone, the stamp is logged, and the system tracks attendance. You can set the card to reward a free guest pass after ten visits or a free smoothie after five classes. The reward is applied without a staff member having to count stamps by hand.

Salons and barbershops benefit from appointment-linked stamping. A client books a haircut online, shows up, and the stamp is added when the appointment is marked as complete. No paper card changes hands, and the client sees the updated balance in a confirmation email or app notification. That small confirmation reinforces the habit of returning.

Restaurants can use digital stamp cards for specific items rather than whole visits. A ramen shop might stamp a card every time a customer orders a tonkotsu bowl, not every time they buy a side salad. That level of control is difficult with a paper template because staff have to remember the rule and apply it consistently. A digital system applies the rule automatically.

Theft and fraud also drop. A paper card can be stamped by a friend with a similar stamp, or a customer can photocopy a nearly full card. A digital card is tied to one account and one device. Staff can verify it with a quick scan, and duplicate stamps are blocked by the system.

Finally, digital cards make re-engagement simple. When a customer has four of five stamps, the system can send a reminder: “One more visit to earn your free coffee.” A paper card sits in a drawer and says nothing. That one automated message often converts a lapsed customer into a same-week visit.

Common Design Mistakes

A stamp card template looks simple, so it is easy to rush the design. The result is a card that confuses customers, gets lost in a wallet, or fails to change behaviour. These mistakes show up in every type of small business, from a two-chair salon to a busy car wash.

Mistake 1: No reward stated on the card

Some owners print a grid of ten circles and a logo, then expect staff to explain the reward verbally. The problem is that the card itself does no selling. A customer who finds the card in a jacket pocket three weeks later has no idea what the tenth stamp earns. A cafe card that says only “Buy 9, Get 1” is vague. Get what? A free coffee of any size? A free pastry? The card must state the exact reward in plain words: “Buy 9 regular coffees, get the 10th free.” A car wash card should say “5 full-service washes, 6th free.” If the reward is not printed on the card, the card is just a piece of cardboard.

Mistake 2: Too many or too few stamp boxes

A restaurant with a “buy 20 meals, get 1 free” card sets a goal most customers will never reach. By meal seven, the card is forgotten. A gym that offers a free smoothie after three visits gives away the reward too easily and loses the chance to build a habit. Match the number of stamps to your typical visit frequency. A salon client who visits every six weeks may reasonably complete six stamps in nine months. A cafe customer who visits twice a week can complete ten stamps in five weeks. If you are unsure, start with six to eight boxes. You can always adjust the next print run.

Mistake 3: No space for customer details

A blank stamp card with no name field is a missed opportunity. Staff cannot greet the customer by name, cannot track a lost card, and cannot use the card to start a simple conversation. Add two lines at the top or back: “Name” and “Email or phone.” This also lets you replace a damaged card without starting the customer from zero. A salon that writes the client’s name and preferred stylist on the card makes the next visit smoother.

Mistake 4: Overcrowded layout

Some owners try to fit a logo, slogan, social media handles, a map, opening hours, terms and conditions, and a ten-box grid on a business-card-sized piece of paper. The stamp boxes shrink, staff struggle to find an empty box to punch, and the card looks cluttered. Keep the front of the card to three elements: business name, reward statement, and stamp grid. Put the address, phone number, and social handles on the back. If the back is not printed, include only the phone number and a short web address under the logo. A clean card is easier to stamp and easier to read.

Mistake 5: Inconsistent stamping method

A printable stamp card template often has circles or squares for stamps. If staff use a hole punch, a rubber stamp, a pen tick, and a sticker interchangeably, the card looks messy and customers doubt the system is fair. Choose one method and train every staff member to use it. A cafe that uses a simple star-shaped punch creates a clear visual record. A nail salon that uses a small branded sticker for each visit makes the card feel more valuable. Whatever you choose, keep it consistent across all shifts.

Mistake 6: Ignoring the back of the card

The back of a stamp card is free advertising space that most owners leave blank. Print a short list of your three most popular services or products, your opening hours, or a simple referral note: “Bring a friend and both get an extra stamp.” A car wash can list its wash packages on the back. A restaurant can show its lunch special hours. This costs almost nothing extra at print time and turns a loyalty tool into a mini menu.

Mistake 7: No expiry or terms

Some owners avoid expiry dates because they fear upsetting customers. The result is a shoebox of old cards that resurface years later with faded stamps, leading to awkward conversations at the counter. You do not need a harsh expiry. A simple line such as “Valid for 12 months from first stamp” sets clear expectations. If you run a seasonal business, such as a poolside cafe, state “Valid during summer season only.” Clear terms protect you and make the reward feel more structured.

How PassHive handles this

This site is published by the team that builds PassHive, so this section is written from direct knowledge of how the product works. The short version: PassHive turns a printable stamp card template into a live wallet card, without adding a per-customer fee.

What you get instead of paper

A paper stamp card template gives you a layout. PassHive gives you the same layout as a digital card that sits in Apple Wallet or Google Wallet. You set the shop name, colours and logo, choose how many stamps or points lead to a reward, and preview the result on iPhone and Android before paying anything. You can start designing your card free and only pay when you go live.

The card types match the common paper formats. A stamp card works as “buy 9, get the 10th free” or any visit count you set. A points card works for shops that want a running balance instead of fixed visits. Both update on the customer’s phone when you add a stamp or points, so the card always shows the current progress.

What replaces the counter routine

With a printable template, the routine is: print, cut, hand out, stamp, replace lost cards. With PassHive, the customer scans a QR code at the counter or opens a link. No app download.

Push notifications let you send an offer or a “your reward is ready” message to saved cards. Google limits this to roughly three messages per card per day, so it is built for occasional, relevant updates rather than constant marketing. Location-based reminders can also appear on the lock screen near the shop. Apple supports up to 10 locations per card with a radius of about 200 metres; Google uses merchant locations. The phone decides when to show the reminder, so phrase this as “can remind” rather than a guarantee.

Pricing compared to per-pass fees

Larger groups pay $25 per month for up to 275 branches, $50 for up to 600, or $100 for up to 1,250. You can turn any branch off at any time, and its cards stop at once.

This matters if you are comparing wallet-card providers. PassKit, for example, charges from $39.50 to $249.50 per month and includes 250 passes, then adds per-pass fees. A cafe with 1,000 customers would pay roughly $73 per month on PassKit versus $10 on PassHive. At 10,000 customers, PassKit is roughly $341 per month versus $10. Those figures come from PassKit’s published pricing pages.

PassHive is not a POS, not an e-commerce plugin, and has no named integrations with Shopify, Square or Toast. If you need a card that your existing system can update, the public REST API with API keys lets a developer or agency issue cards, add stamps, add points and send messages from their own POS, app or website. Documentation is at passhive.app/docs.

PassHive is a flat monthly plan for the whole business, not a fee per branch. The plan sets the maximum number of active branches you can run: $10 a month for up to 100 branches, $25 for up to 275, $50 for up to 600 and $100 for up to 1,250. Yearly billing gives two months free ($100, $250, $500 or $1,000 a year). A cafe with one branch pays $10 a month in total, whatever the number of cards or customers. That is what "pay for your branches, not your customers" means: the plan size follows how many branches you run, never how many people save your card.